General
Google Plus Codes supported for geolocation
Why it’s useful: Provides more accurate location identification where postcodes are imprecise.
Practical application: Geofencing and attendance validation can be configured for locations without well-defined postal addresses.
Service sort order increased to 99
Why it’s useful: Offers greater control over system organisation.
Practical application: Services can be ordered logically by priority, geography, customer, or operational structure.
Smartform-created certificates link back to the originating form
Why it’s useful: Improves traceability and auditability.
Practical application: Managers can quickly verify the evidence supporting a certificate.
Enhanced Events Dashboard for Terrorism Act 2025 requirements
Why it’s useful: Supports evolving compliance and operational planning requirements.
Practical application: Event managers can access more relevant information when planning and overseeing activities.
Pay and Invoice runs extended to 36 days
Why it’s useful: Accommodates organisations operating five-week payroll or billing cycles.
Practical application: Finance teams can process longer accounting periods without workarounds.
Holiday booking removes employee from all shifts that day
Why it’s useful: Prevents scheduling conflicts.
Practical application: Employees approved for leave are automatically removed from all affected assignments on the same day.
Advanced shift end times can be edited after start
Why it’s useful: Provides flexibility when operational requirements change.
Practical application: Managers can extend or shorten live shifts to reflect actual working hours.
Area filter added to Monthly Compliance screen
Why it’s useful: Makes compliance monitoring more targeted.
Practical application: Regional managers can review compliance information only for locations under their responsibility.
SmartTask API
Insights data available through JSON API endpoint
Why it’s useful: Enables easier integration with external systems.
Practical application: Organisations can automate the transfer of operational data into business intelligence, payroll, or customer reporting platforms.
API access now requires explicit user permission
Why it’s useful: Improves security and governance.
Practical application: Administrators gain tighter control over who can access organisational data through integrations.
Service-based break payment default for API-created employees
Why it’s useful: Improves consistency in employee setup.
Practical application: Reduces manual corrections after importing employee records from third-party systems.
Mobile OPS
Visits can be moved to future runsheets
Why it’s useful: Provides greater flexibility in operational planning.
Practical application: Uncompleted or rescheduled visits can be reassigned without recreating records.
Callout type name included in invoice output
Why it’s useful: Improves billing transparency.
Practical application: Customers can better understand charges associated with different types of work.
Runsheet auditing added
Why it’s useful: Creates greater accountability and visibility of changes.
Practical application: Managers can identify who made scheduling changes and when they occurred.
Holidays and Absences
Completed absences can be extended
Why it’s useful: Simplifies the management of ongoing absence cases.
Practical application: Administrators can update continuous periods of illness or other absence without creating new records.
Payroll Group filter added to Holidays and Absences
Why it’s useful: Makes absence management easier for larger organisations.
Practical application: Payroll teams can focus on employees within a specific pay cycle or payroll group.
Approve All / Decline All for rolled-up holiday pay
Why it’s useful: Reduces processing time.
Practical application: Payroll administrators can complete holiday pay reviews more quickly when dealing with large numbers of employees.
Reports / Insights
Historical Smartform versions included automatically
Why it’s useful: Improves reporting completeness and audit readiness.
Practical application: Analysis can include data submitted under both current and earlier versions of the same form.
Automated SIA Licence Checks (Beta)
Automated licence validation and monitoring
Why it’s useful: Reduces manual compliance checks and helps identify expired or revoked licences promptly.
Practical application: Managers receive greater assurance that employee certifications remain valid without regularly checking external registers manually.
Future automated certificate creation
Why it’s useful: Further reduces administrative workload and potential data-entry errors.
Practical application: Compliance processes become more automated, helping organisations maintain accurate certification records with less manual effort.
Should you wish to make use of these exciting new features, we strongly recommend that you test them out to ensure you understand how they work before using them in your operation.
The SmartTask support team can help you set them up and if you find you would like these enhancements or any other parts of the system to operate differently, please contact your account manager to let them know, you never know your ideas may become part of a future update.
If you no longer want to receive this email or if you would like it to be sent to additional people within your organisation, please contact the SmartTask support team.
Thank you,
The SmartTask team.